Version v1.0 • Last updated: August 24, 5
Cancellation fees are based on the timing of your cancellation request relative to the tour departure date (December 9, 2024). All cancellations must be submitted in writing through your booking portal.
90+ days before departure
Until September 10, 5
60-89 days before departure
September 11 - October 9, 2025
30-59 days before departure
October 10 - November 9, 2025
15-29 days before departure
November 10 - November 24, 2025
Less than 15 days before departure
After November 24, 2025
Processing Time: Approved refunds will be processed within 10-14 business days after cancellation approval.
Refund Method: Refunds will be issued to the original payment method used for booking.
Processing Fees: Payment processing fees (typically 2-3% of the transaction amount) are non-refundable and will be deducted from refund amounts.
Cancellations due to medical emergencies may be eligible for enhanced refund consideration. Medical documentation from a licensed physician must be provided within 48 hours of the cancellation request. Each case will be reviewed individually.
We strongly recommend purchasing comprehensive travel insurance to protect against unforeseen circumstances that may require tour cancellation. Travel insurance may provide coverage for cancellation fees not covered by our standard policy.
In the unlikely event that the tour must be cancelled by the organizers due to circumstances beyond our control, participants will receive:
The organizers' liability is limited to refund of payments made and does not extend to other travel expenses or consequential damages.
For double room bookings, if one occupant cancels, the remaining occupant may:
Cancellations due to force majeure events (natural disasters, political instability, pandemics, government restrictions) will be handled on a case-by-case basis. Standard cancellation fees may be waived or reduced at the organizers' discretion.
To cancel your booking:
Minor changes to your booking (name corrections, room type changes) may be possible for a small administrative fee and subject to availability. Major changes may be treated as cancellation and rebooking, subject to this cancellation policy.
This cancellation policy is part of the Terms & Conditions. By completing your booking, you acknowledge and agree to these cancellation terms. For questions about this policy, please contact our support team.